Trust
What we track, and what we never track
Horapod tracks work time. Only while a worker is clocked in, and only after the worker has agreed.
The first time someone opens the tracker, it shows them this list. They must agree before they can clock in. Without that agreement the server refuses the clock-in.
What it records, by plan
| What | What it means | Free | Starter | Premium |
|---|---|---|---|---|
| Work time | When you clock in and out, and your total hours. | Yes | Yes | Yes |
| Apps and sites | Which app is in front. In Chrome and Edge, the site name, for example docs.google.com, never the full address. If the address can't be read (some languages, a new tab), the page title is recorded instead, cut to 120 characters. In other apps, the window title, cut to 120 characters. A window title can contain a document name or an email subject. | No | Yes | Yes |
| Activity level | How much of each 10 minutes had any keyboard or mouse input. It counts input. It never sees what was typed. | No | Yes | Yes |
| Screenshots | At random times, a few times an hour, only while clocked in. All screens, scaled down to 1920 pixels wide. | No | Yes | Yes |
| Meetings | Horapod checks whether a meeting app is using the microphone or camera, so the time shows as "In a meeting" and not idle. It never records sound or video. | No | Yes | Yes |
| A photo at every clock-in | A quick photo is taken each time you clock in, so your manager knows it's you. Only if the boss turns it on. | No | No | Premium |
| Fake input detection | Premium only, and only if the boss turns it on. | No | No | Premium |
| Off-task sorting | Premium only. Time is sorted against the boss's own not-work list. | No | No | Premium |
What it never records
- What you type. No keystrokes are saved, only that you are active.
- Your microphone. Nothing you say is ever recorded.
- Time off the clock. Nothing is tracked after you clock out.
- Keyboard or mouse hooks. The tracker does not install any. It asks Windows how long since the last input.
Who sees what
- On the Free plan, the boss sees who is clocked in or out, and their hours.
- The boss sees status, apps, activity and screenshots, on the plans that record them. Workers do not see screenshots.
- Workers always see their own hours and status in the tray.
When it changes
If the boss turns on more tracking, or upgrades, the worker sees the new list and agrees again before the next clock-in. An upgrade alone never widens what is tracked.
How long it is kept
Screenshots and clock-in photos are deleted after 90 days. Hours are kept for the company's records. More in Security and data.
Locked screen
A locked screen counts as idle.